FLEXIBLE IDENTIFICATION

Safeguard your print and scan environment.

Secure device access with flexible identification

Secure access to your multifunction devices (MFDs) is essential for preventing data breaches and maintaining compliance. With uniFLOW Online, users must be physically present at a device to authenticate, release print jobs, or access scan profiles, ensuring document security and eliminating the risk of sensitive information being left in output trays.

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Identification methods that fit your workflow

uniFLOW Online offers a variety of secure login options to match your organization’s needs:
  • Proximity card authentication
  • Mobile phone login
  • PIN code access
  • Department ID and PIN code
  • Combination methods (e.g., card + PIN)

  • Image login with optional PIN

Mobile login is especially convenient, as most users carry their phones. The NT-ware mobile apps enable secure access without a physical card. The login screen also supports self-service features such as re-sending the PIN and one-time PIN options.

Simple and secure card registration

Organizations can use existing access cards (e.g., door entry cards) for device login. Administrators can import card numbers directly into uniFLOW Online or enable self-registration. Users simply swipe their card, enter a registration code or PIN, and the card is instantly linked to their account.

Touchless print job release

After successful identification, users can release all print jobs or cancel the action. If no interaction occurs, jobs auto-release after five seconds – saving time and reducing physical contact with the device, ideal for busy environments and hygiene-conscious workplaces.

Advanced device security

Take control of your multifunction devices with Canon’s advanced device security features. Using device policies and Function Level Login, organizations can restrict access to specific device functions based on user roles, locations, and business needs, ensuring compliance, reducing risk, and protecting sensitive data.

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Canon devices can be configured via device policies to limit functionality based on user login. For example:
  • Restrict color scanning to authorized personnel
  • Disable faxing or copying for specific departments
  • Apply restrictions even in offline mode via emergency access settings
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With Function Level Login, users only need to authenticate for specific functions, such as secure printing, while other features (e.g., copying) remain accessible without login. This flexible approach:
  • Enhances user experience
  • Maintains security where needed
  • Reduces unnecessary authentication steps

Versatile identity management

uniFLOW Online integrates seamlessly with your existing identity providers, offering secure and scalable authentication without storing user credentials. Instead of managing its own identity system, uniFLOW Online uses a claims-based model that accepts credentials from trusted providers like:

  • Microsoft Office 365
  • Active Directory Federation Services (ADFS)
  • OpenID Connect (e.g., Auth0, Okta, OneLogin™, Ping Identity®)
  • Shared web identities (e.g., Microsoft, Google™, Yahoo!®)

This ensures users can log in using the same credentials they use across your IT ecosystem.

Simple login for non-privileged users

New users can sign in via a one-time email link, eliminating the need to remember complex usernames or passwords. This method is ideal for non-privileged users and is the default for new tenants.

Automatic sync with Active Directory

When connected to your local Active Directory, uniFLOW Online automatically updates password changes, new user additions, and role modifications. This keeps identity management aligned with your internal systems, without manual effort.

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Reliable device access - even without internet

Unlike many cloud-based solutions, uniFLOW Online ensures continued device access even during network outages. When operating in emergency mode, users can still log in and perform essential tasks such as printing from local spool files or accessing stored documents.

Security without compromise

Defined device restrictions remain active during offline operation, maintaining compliance and protecting sensitive data. This ensures that your organization’s security policies are enforced, regardless of network status.

  • Why identification matters for device security

By enforcing user authentication at the device level, uniFLOW Online helps:
  • Prevent unauthorized access
  • Protect confidential documents
  • Support GDPR and data protection compliance
  • Enable role-based access control
  • Improve user experience with flexible login options
  • Enable secure print release from any printer