DOCUMENT SCANNING
Streamline every scan. Protect every document.
Secure document scanning
Modern organizations rely on fast, secure, and compliant document processes to keep information moving efficiently. uniFLOW Online simplifies document digitization by enabling secure scanning to cloud platforms, local network folders, email, desktops, and business applications.
As a result, organizations can reduce manual processing, improve document accessibility, and strengthen information security. Users benefit from consistent scan workflows across all supported Canon multifunction devices.
Capture documents accurately
Digitizing documents is only valuable when information is captured accurately and stored consistently. Therefore, using Canon multifunction devices, employees can control exactly how and where documents are stored while maintaining compliance with organizational policies.
Key capabilities:
- Adjustable scan settings directly at the device.
- Folder browsing for precise file placement.
- Metadata input to support structured storage.
- Access control based on user roles or groups.
Filing Assist – Automate repetitive scan tasks
Manual indexing, file naming, and document filing can slow productivity and introduce errors. To address these challenges, Filing Assist automates repetitive scanning processes and streamlines the document workflow. This functionality is particularly valuable for organizations handling large volumes of invoices, contracts, forms, shipping documents, and other recurring document types.
Key capabilities at a glance
- Automated batch scanning
- Consistent file naming and metadata
- Reduced manual handling and fewer errors
- Optimized workflows when used with 10-inch Canon imageFORCE/imageRUNNER ADVANCE (DX) devices
Your teams benefit from consistent, accurate digital records that remain accessible anytime, anywhere.
Powerful scan processing
High-quality scans are essential for efficient document management and downstream business processes. Therefore, uniFLOW Online includes advanced processing capabilities that automatically optimize scanned documents before delivery.
Advanced processing features
- Despeckle and deskew for cleaner images
- Automatic rotation and blank‑page removal
- Simultaneous scanning of receipts and business cards
- Searchable and editable output through built-in OCR
- High-quality compression without visual loss
- Encrypted PDF output for enhanced data protection
Enhanced image quality
Poor image quality can create processing delays and reduce document reliability. Therefore, uniFLOW Online automatically enhances scanned images using either default settings or administrator-defined parameters.
Image enhancement features
- Automatic rotation, despeckle, and deskew
- Removal of lines, borders, and blank pages
- Barcode extraction for file naming
- Centralized admin control for formats and settings
Built-in OCR technology
Integrated Optical Character Recognition (OCR) technology transforms scanned documents into searchable PDFs and editable digital files. Supporting more than 130 languages, it allows users to quickly search, copy, and reuse content, accelerating everyday business tasks.
Highly compressed & encrypted PDFs
With IRIS iHQC™ technology, PDFs can be compressed to less than 5% of their original size. This reduces network traffic and storage requirements. For sensitive data, AES encryption and password protection maintain compliance with security policies.
Flexible document distribution
Available destinations:
- Microsoft 365: SharePoint Online, OneDrive/OneDrive for Business, Teams, Exchange Online
- Google Drive™ (Google Workspace™)
- Box
- Dropbox
- Evernote®
- iManage Cloud
- NetDocuments
- SAP® Concur®
- Therefore™ Online
- Local network folders
- Desktop (via uniFLOW SmartClient)
- Email and “Scan to Myself”
- Regional integrations (Japan): HOME-BOX2, Kanjyo Bugyo Cloud, Raku Raku Seisan
The portfolio continues to expand, and custom integrations can be developed on request.
Scan to SharePoint Online
The process is simple:
- Scan the document at the multifunction device
- Enter or validate metadata at the device or desktop
- Store the document directly in SharePoint Online
Administrators can configure content types, such as invoices, shipping lists, or contracts, which automatically adjust the required metadata fields. Users can enter metadata directly on the device, where it’s validated for accuracy.
Indexing can also be completed through the uniFLOW Online Scan Center, ensuring consistent classification whether done at the device or at the desk.
Scan to Google Drive™
uniFLOW Online enables employees to scan documents directly into Google Drive™, making information immediately available for collaboration and sharing.
Capabilities include:
- File naming and metadata input
- Selecting or reusing a target folder
- Browsing Drive root directories
- Accessing scanned files from any device
Scan to a local network folder
Many organizations continue to rely on existing document management systems (DMS) and shared network storage. Therefore, uniFLOW Online supports secure scanning to local network folders without requiring changes to established infrastructure.
Using the Local Server Agent, documents and metadata are automatically delivered to designated folders for processing by the local DMS. As a result, businesses can modernize scanning workflows while protecting previous technology investments.
Scan to email
Scan to any email address
uniFLOW Online also supports scanning to any email address. Users can select contacts from a directory or choose recently used recipients for faster processing. Additionally, administrators can enforce domain restrictions and validation controls. to maintain security while providing users with greater flexibility. Invalid addresses trigger an immediate validation error to prevent misrouted documents.
Scan to the desktop PC
With "Scan to Desktop", documents are automatically delivered to a dedicated uniFLOW Online Scans folder on the user's computer. The uniFLOW SmartClient creates this folder during the first scan and ensures all future scans are delivered consistently. Users receive a Windows notification when new documents arrive, keeping files accessible and ready for immediate use.
Why secure document scan processes matter
By implementing powerful scan workflows uniFLOW Online helps to archive and distribute documents to optimize business processes:
- Protect sensitive data with secure, compliant scanning workflows.
- Reduce manual errors through automated filing, OCR, and metadata processing.
- Improve productivity for document‑heavy departments.
Strengthen governance with validation rules, access control, and encryption.
Simplify user experience with intuitive, consistent scan workflows across devices.