DOCUMENT SCANNING

Streamline every scan. Protect every document.

Secure document scanning

Modern organizations depend on fast, secure, and compliant document workflows. uniFLOW Online supports this by enabling secure scanning to local network folders, email, desktops, and leading cloud platforms. Every document is processed safely and consistently.

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Capture documents accurately

Digitizing documents in a structured, reliable way minimizes manual work and enhances process security. With Canon multifunction devices, users can scan directly at the device and easily control where and how documents are stored.

Key capabilities:
  • Adjustable scan settings directly at the device
  • Folder browsing for precise file placement
  • Metadata input to support structured storage
  • Access control based on user roles or groups

Filing Assist – Automate repetitive scan tasks

Manual filing and indexing consume time and increase the risk of errors. Filing Assist automates these tasks, making it ideal for organizations scanning large batches of similar documents.

Key capabilities at a glance
  • Automated batch scanning
  • Consistent file naming and metadata
  • Reduced manual handling and fewer errors
  • Optimized workflows when used with 10-inch Canon imageFORCE/imageRUNNER ADVANCE (DX) devices

Your teams benefit from consistent, accurate digital records that remain accessible anytime, anywhere.

Powerful scan processing

uniFLOW Online includes advanced processing features that improve image quality, minimize manual corrections, and streamline document workflows.

Advanced processing features
  • Despeckle and deskew for cleaner images
  • Automatic rotation and blank‑page removal
  • Simultaneous scanning of receipts and business cards
  • Searchable and editable output through built-in OCR
  • High-quality compression without visual loss
  • Encrypted PDF output for enhanced data protection

Enhanced image quality

High-quality images are essential for efficient downstream processing. uniFLOW Online automatically enhances scan results using default or administrator-defined settings.

Image enhancement features
  • Automatic rotation, despeckle, and deskew
  • Removal of lines, borders, and blank pages
  • Barcode extraction for file naming
  • Centralized admin control for formats and settings

Integrated OCR technology

Built-in Optical Character Recognition (OCR) converts scanned documents into searchable PDFs or editable formats. Supporting more than 130 languages, it allows users to quickly search, copy, and reuse content, accelerating everyday business tasks.

Highly compressed & encrypted PDFs

With IRIS iHQC™ technology, PDFs can be compressed to less than 5% of their original size. This reduces network traffic and storage requirements. For sensitive data, AES encryption and password protection maintain compliance with security policies.

Flexible document distribution

Users can choose personalized scan workflows on any supported device and securely route documents to a variety of destinations. They can send files to multiple locations, specific folders, or previously used destinations, ideal for recurring scan tasks.

Available destinations:
  • Microsoft 365: SharePoint Online, OneDrive, OneDrive for Business, Teams, Exchange Online
  • Google Drive™ (Google Workspace™)
  • Box
  • Dropbox
  • Evernote®
  • iManage Cloud
  • NetDocuments
  • SAP® Concur®
  • Therefore™ Online
  • Local network folders
  • Desktop (via SmartClient)
  • Email and “Scan to Myself”
  • Regional integrations (Japan): HOME-BOX2, Kanjyo Bugyo Cloud, Raku Raku Seisan

The portfolio continues to expand, and custom integrations can be developed on request.

01

Scan to SharePoint Online

Microsoft SharePoint Online is a central platform for managing, indexing, and sharing business documents. When paired with uniFLOW Online, organizations gain a streamlined workflow for capturing, indexing, and storing content.

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The process is simple:
  1. Scan the document at the device
  2. Index the file at the device or at the desktop
  3. Store the finalized document directly in SharePoint Online

Administrators can configure content types, such as invoices, shipping lists, or contracts, which automatically adjust the required metadata fields. Users can enter metadata directly on the device, where it’s validated for accuracy.

Indexing can also be completed through the uniFLOW Online Scan Center, ensuring consistent classification whether done at the device or at the desk.

02

Scan to Google Drive™

uniFLOW Online enables secure, effortless scanning to Google Drive, making it easy for teams to share documents internally or with clients

Capabilities include:
  • File naming and metadata input
  • Selecting or reusing a target folder
  • Browsing Drive root directories
  • Accessing scanned files from any device
03

Scan to a local network folder

Many organizations still rely on on-premises DMS platforms and shared network drives. uniFLOW Online supports hybrid environments by securely delivering scanned files from the cloud into local network folders, without altering existing infrastructure.

The Local Server Agent transfers documents and metadata to any designated folder or hot folder, where the DMS can automatically pick them up for processing. Custom metadata templates ensure documents meet system-specific requirements and reduce manual effort.

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04

Scan to email

Users can send documents to one or more predefined email addresses, perfect for shared mailboxes like invoices@company.com. Sender identification ensures correct allocation.

Scan to any email address

uniFLOW Online also supports scanning to any email address. Users can select internal contacts or choose from their five most recently used addresses. Administrators may restrict allowed domains for compliance. Invalid addresses trigger an immediate validation error to prevent misrouted documents

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Scan to the desktop PC

A frequently requested workflow, Scan to Desktop delivers files straight into a user's personal uniFLOW Online Scans folder. The uniFLOW SmartClient creates this folder during the first scan and ensures all future scans are delivered consistently. Users receive a Windows notification when new documents arrive, keeping files accessible and ready for immediate use.

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  • Why secure document scan processes matter

By implementing powerful scan workflows uniFLOW Online helps to archive and distribute documents to optimize business processes:

  • Protect sensitive data with secure, compliant scanning workflows.
  • Reduce manual errors through automated filing, OCR, and metadata processing.
  • Improve productivity for document‑heavy departments.

  • Strengthen governance with validation rules, access control, and encryption.

  • Simplify user experience with intuitive, consistent scan workflows across devices.